Sending and receiving emails have become the norm in this day and age. Now a days, almost everyone has access to a computer, cell phone and/or PDA. Technology has consumed our every thought and movements with the rise of social networks like Twitter, Facebook and Myspace. Because we are so attached to our electronic devices, many companies are making it easier for us to complete are daily task by provided us with programs that can help speed our day along. One of those technological advancements is the use of email to send and receive faxes.
Sending a fax is usually done with the use of a traditional phone line, fax machine and paper. On all accounts, it could be relatively costly for the company that has to pay for restocking the paper, checking the ink cartridges and paying the electric bill. With the use of emails, it can extremely reduce the amount of paper, ink and electricity that is consumed, thus lessen your carbon footprint on the earth. Aside from benefiting the earth, it can also be faster to submit a fax over the internet through email rather than using a fax machine. When you use a fax machine, you first must print out the documents that you want to send. After the documents are printed out, you must then fill out a cover letter (using more paper). Once the cover letter is complete, you will have to load it and the documents that will be scanned into the feeder one by one. After the documents are scanned, you will have to wait a few minutes to receive the confirmation.
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If you are working in a fast pace office, completing this process numerous times a day can be very draining as well as costly. Sending a fax over the internet is as simple as sending a normal email. Actually, there is virtually no difference. When you are sending a fax by email, you will create your message and attach your documents directly on to your email. Most businesses have the documents scanned to their computers, therefore it is relatively easy to attach the documents to your email and send it to whoever needs it. Aside, from being faster and more energy efficient than using a standard fax machine, it is also accessible for many people that have Smartphone’s and PDA’s to view your documents.
Although, using a fax service by email has its benefits, it also has its drawbacks. In some cases, you may have to subscribe to a monthly service to provide you with the faxing capabilities. Aside from paying for the software, in some cases you will also be limited to the amount of faxes you can send and receive. In addition, you will have to invest in a scanner to scan important documents to the computer. If you do not have a scanner, you will be unable to benefit from the fax over the internet service.
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